Logging into Launchpad

In order to use Launchpad. You will need to have an account created with your email address. You will be able to log in with your email at https://launchpad.vida.studio/login if you are unfamiliar with passwordless login please refer to this guide.

To upload content through Launchpad you will need to have Aspera Connect installed. If you are unfamiliar with aspera connect please click here for help getting started. 

Delivering material

Delivering material via Launchpad happens in a few stages:

1. Creation of the upload package
2. Uploading of the assets to the package and simultaneously updating metadata.
3. Approve package for ingest.

The homepage for Launchpad is divided into three sections. On the left-hand side, you’ll have an overview of Launchpad options in relation to the packages you have created. The right-hand side gives a stats summary for the number of packages that were ingested. The most important part will be the middle panel, where you’ll find the ‘Create New Upload Package’. In order to deliver files you’ll need to press this button.

Creating a package

To start the process. Click the ‘Create New Upload Package’ button. We recommend using the M.O order as the title for the package. A pop-up will appear where you’ll be asked to enter a package title. This is a mandatory field, which is required before being able to start the ingest. With a title for the package, click ‘Go To Asset Upload’

To add files into the package, drop the assets in the upper left-hand side of the screen or press select files to upload to navigate to the folder. Once your files have been selected they’ll start appearing at the bottom part of the screen.

Metadata

Now that the files have been added into your package you’ll be able to add metadata. There are two ways you are able to add metadata.

To update an individual asset hover to the right-hand side of the screen and click on the pencil.

To update multiple assets in one go, click the select button on the column header. This will select all assets and click ‘Batch Update’.

This will trigger a new pop up which has an overview of the available metadata that can be filled in. You’ll be informed by your client which fields are expected to be filled in.

In the event information is missing in the drop-down menu, please reach out to your client or the VIDA Library team so any relevant information can be added for you. Please note for batch Update: When enabling a metadata field, you’ll be changing that value for all of the assets you have selected. Once you are happy with the metadata filled in, press the save button.

Once you are happy with the added metadata. Hit the send for approval button.

Your package will now be set into ‘awaiting approval’ status where it will be reviewed by your client.

Rejected Packages:

In the event your package gets rejected you’ll receive an automated email with the reason for rejection and what action is required. Below is an example of a rejection.

Depending on the rejection (Missing Metadata, files not according to spec) you’ll be able to click on the link in your email which will take you to the assets that have been rejected. There you’ll be able to either update the metadata or reupload a new file. Once you have made the changes you’ll be able to resubmit the package by clicking the ‘Resolve Selected’ button. You’ll be asked to confirm and your package will be resend for approval.